Military Leave
A student who must withdraw or take a leave mid-semester from the University due to military activation or deployment must complete the online withdrawal form and submit military orders for approval. Once approved, the student will receive a full refund of tuition and mandatory fees. Room and board charges apply on a per-day basis. To complete the process, complete a withdrawal form located on the Registrar’s SharePoint site.
Eligible military obligations include:
A student serving in the military who is notified after the first day of the currently enrolled term that they have been activated or deployed to a combat zone, or in direct support of or proximity to a combat zone.
A student who is a member of the National Guard or reserve forces of the United States who is ordered to state military service or federal service or duty.
A student who is a spouse of an activated or deployed military member with a dependent child.
The student has three options:
Withdrawal
Military withdrawal accommodations permit the student to withdraw (grade of W) from a course(s) through the last day of the semester or term. The student account becomes inactive at the time of the withdrawal.
Incomplete Grade
Arrange with each course instructor to utilize the course incomplete grade policy. There is no adjustment for tuition and mandatory fees. When a combination of course withdrawal(s) and incomplete grade(s) is utilized, this will result in a refund of applicable tuition and mandatory fees if the student drops below full-time.
Final grade
If at the time of leave and 80% of the course is complete the student may request a final grade. Reactivation
At the conclusion of the military obligation, the student will follow the readmission/reactivation policy. So long as the leave is within one calendar year, the advisor will work with the student to prepare an academic plan to alleviate a loss in academic progression.
Emergency Leave
A student who must leave the University for physical or psychological health reasons must receive a recommendation from the NU Student Health Center, NU Counseling and Psychological Services Center, or the student’s physician or therapist. The final approval for an emergency leave is granted by the Vice President of Student Affairs and Commandant’s Office. A student will follow the pathways for completing their coursework described in the Military Withdrawal, Leave section. Upon approval, the appropriate staff will discuss the leave process and requirements to return to Norwich. The student will be given a formal letter that describes the leave process and the process to return. A student not approved for an emergency leave will follow the withdrawal process.
Financial Impact
Tuition and student fees charges apply according to the NU Bursar’s Office policy posted on the Bursar’s website when a student completes a course withdrawal or withdrawal from the university. Room and board fees charges apply according to the NU Bursar’s Office policy posted on the Bursar’s website when a student completes a course withdrawal or withdrawal from the university.
Federal Student Aid Programs
Financial aid eligibility adjustments are determined using the date the student is no longer enrolled. The student will retain a total amount of aid representing the same percentage of time enrolled during the term of withdrawal. For example, if the student was enrolled for 17% days of the term, they retain 17% of their total Federal Student Aid Program funding. Once the retained amount is determined, NU will return any excess Federal Student Aid Program funding disbursed toward the student’s billed charges to the US Department of Education. NU is required to reduce loan eligibility prior to making any reduction to gift aid programs such as the Federal Pell Grant program.
Norwich University Scholarships and Grants
NU scholarship and grant adjustments are determined by when the student is no longer enrolled. The student will retain a total amount of scholarship and/or grant representing the same percentage of time enrolled during the term of withdrawal. For example, if the student charges are 40%, they will retain 40% of their NU scholarship and/or grant amount. For additional information, visit the Student Financial Planning Office.
Leave Exit Process
Emergency Leave Readmission
The Emergency Leave readmission process ensures that students are sufficiently recovered to return to campus. Policies governing readmission address the University’s need to be confident that students will be safe upon return to campus; that students’ health will allow them to work autonomously and up to potential without disruption or undue strain on others; and that students can adequately monitor their own health. The procedures also provide a review of the ongoing support which students may need when returning to campus (e.g. medications, continued psychotherapy appointments, and/or continued medical appointments).
Application for Readmission
To apply for readmission from Emergency Leave, the student must submit a completed Readmission Application according to the Readmission Policy (see Academic Standing) and appropriate supporting documentation recommending return from an Emergency Leave to the Commandant or Dean of Students Office.
The Commandant or Dean of Students will review the supporting documentation in consultation with the appropriate NU Health Service and the Risk Assessment Team to determine whether the student has met the return from Emergency Leave requirements established in their “exit” letter.
If there is uncertainty about whether a student has met the return from Emergency Leave requirements, on-campus interviews may be arranged with the appropriate NU Health Service. The appropriate NU Health Service would then transmit a recommendation concerning the student’s readiness for Return from Emergency Leave to either the Commandant or the Dean of Students, who would review its recommendation in consultation with the Risk Assessment Team to determine the student’s ability to return. If a student’s request to return from an Emergency Leave is denied, the Commandant or Dean of Students will communicate the decision to the student. A student can appeal this denial to the Vice President of Student Affairs. An approved student will be notified by the Registrar’s Office.